OZ/OOPS! Newsletter

SCOOPS! Newsletter Holiday, 2007

Wishing you all a Very Merry Christmas and a Happy & Prosperous New Year!


At times, I have been known to say that with a bit of sarcasism in my voice - but not this time. This time, I am genuinely excited about the new technology that is being implemented in the Oz system. The technology I'm referring to is called Web/2 and those of you who purchased Oz in the last few months already know what a breakthrough it is.

In the past, there was no way that casual users of Oz who merely wanted to do simple tasks like make work requests or look up parts could have access to the system without purchasing a license as a full-fledged client user. With Web/2 a new level of Oz user has been created. With this level you get nonconcurrent access to Oz for entering work requests and "look-ups" - to check the status of work orders, to check a part, a vendor, etc. More good news - there is no extra charge for this level! You are essentially getting more users at no additional cost.

Oz is still a turnkey system, but Web/2 gives you the best of both worlds - a turnkey system with outside access from your Linux, Windows, Mac machines. Now you can have an administrator with full access who can add/make changes to the Schedule, Parts, Labor, Vendors, etc.; plus clients, such as a storeroom clerk, who only need access to part of the system, to purchase and maintain the parts data; and now casual users who need only very limited input access and look-up capabilities. Oz Web/2 facilitates the work request process. In the past, the Oz user might get a telephone call or an e-mail or a written note on a form with a work request. Then someone had to type a work order in OOPS/Oz. This is time consuming and at times the records of work or requests might even be lost. With Oz Web/2, the requester uses a pop-up screen with his browser on his own Windows, Mac or Linux computer, with look-ups, to fill in and automatically make a work order. Of course, Oz contains a security module to control this access.

This technology also opens up the doors to access of data by sister plants who are on the same network.

A few years ago we saw a trend in companies that gave us some concern. . . it seemed that management wanted "everyone" to have access - for what reason, we were never really sure, but in most instances, it really didn't work out the way management thought it would and Oz continued to be the domain of just a few with some limited security access by others. We believe Oz Web/2 addresses this issue. We think you'll agree.

Thank you

Not everyone realizes that the funds we get in from support are used to continue development and improvements to the Oops! & Oz systems. Keeping support current not only insures you get the technical help you need, when you need it, but also insures that, as technology changes, we are able to incorporate new technology into the system. Many thanks to everyone who renewed their support this past year and a special thanks to those of you who faithfully renew year after year.

Getting to know you.

For some time now, we have been offering onsite delivery, installation and training of Oz, as well as data conversion from OOPS! This has been working out well since there is minimal disruption to the user. This also gives you an opportunity to clean up data you want changed or may no longer need or want. When we are onsite at your location, it is usually no problem for us to make these changes, so keep this in mind.

Working onsite has given us a opportunity to tour many businesses, see how our CMMSs fit into your work process, put faces with names and meet and make new friends.

We take great pride in our users success and hope that, in some small way, our Oops/Oz products have played a part in that success.

Oz and Spreadsheets

From time to time we have been asked, "How do I get my data into a spreadsheets? The Oz machine not only comes with a spreadsheet, but importing data into a spreadsheets is as easy as:

1.  Use a built in report to get the data you want imported or build a new report. 
2.  On the run page of the report module in the blank box on the righthand side, type

      a) the drive letter where you want the data, followed by a ":\" followed by
      b) the name of the file you are creating followed by 
      c) ".csv"

like this:  C:\mySpreadsheet.csv
3.   Put your cursor on the "Preview" or "Run" button and press the "Enter" key
You can now open the .csv file in a couple of ways. If you open the .csv as a 'text' file. your will see your data strung together separated by commas (,'s).

You can also open the file as a spreadsheet by opening the drive where you put the file, and double-clicking on the .csv file - or you can open the spreadsheet in Star Office by dragging the file icon to the spreadsheet or by using the "Open" from the dropdown menu of the Star Office spreadsheet.

Once you have your data in the spreadsheet, you are on your own since most of you know more about spreadsheets than we do. (If you are new at using spreadsheets, we can probably help you)

Graphs & Charts

They say a picture is worth a thousand words. The same can be said for charts and graphs. Having a CMMS is a wonderful tool for scheduling and recording work, parts, labor, tools, vendors, etc., but as every good manager knows, having the data is only the beginning. Being able to analyze the problem areas comes from seeing the data in report form, and a chart or graph is just a report in picture format. The Pareto reports and graphs are especially good at pinpointing your problem areas. Pareto illustrates the old 80/20 rule - 80% of your problems are concentrated in just 20% of your equipment. Some of you are already successfully using the graphs and charts built into Oz, but if you aren't, why not give them a try?